TERMS

This is the general Terms & Condition for London Shopping Festival (LSF)

  • No guarantee is provided against inclement weather
  • The decision to undertake a stall at London Shopping Festival is purely at the trader’s own risk and under no circumstances will the stall fee be refunded except for permitted cancellations.
  • Stall fees and sizes are clearly indicated on floor plan
  • Stands are NOT (under any circumstances) allowed to keep or display any politically, religiously or otherwise sensitive or offensive material.
  • Any knives, cutlery and other harmful objects or substances must be kept well clear from the public to avoid any potential danger.
  • Food-stall holders must comply with specifications in the Food Hygiene Advice Sheet produced by the local Council’s Environment Health Division.
  • It is the responsibility of the Stand holders and Outlets to obtain own liability insurance against damage/theft of any of your equipment or products. LSF will not accept any liability for such loses.
  • Any person identified and seen to be using threatening or abusive language or displaying such behaviour will be reported to the police and escorted from the premises. Their contract with LSF Shows will immediately be terminated.
  • One table will be provided to each stall.
  • Maximum of 30CM outside from the front line of your stall can be permitted for external decoration or display.
  • Written permission will be required for any public or group activity such as raffles or leaflet distribution outside the own stand.
  • Strictly NO CANCELLATIONS will be accepted within 30 days to the LSF.

Declaration

  • Stand will have any relevant health and safety documents (Food Handling etc.) ready for inspection by the appropriate authorities if requested.
  • Stand Holders will ensure that all current health and safety legislation and by laws are adhered to by Exhibitors and their staff whilst exhibiting at LSF, especially in relation to food hygiene.

Health and Safety Documents
Insurance & Legal Documents

  • Stands will ensure that they have insurance for their stall and have insurance documents available and ready for inspection if requested. Stand Holders have scanned and returned by email to the London Shopping Festival office.
  • Stand Holders will ensure that have any other documents expected as evidence of compliance with the legal and procedural requirements to operate within the law, ready for inspection by the appropriate authorities if requested.

Alcohol and Drug Policy

  • Stand Holders will not sell or offer for sampling products which contain alcohol or illegal drugs.

Dismantling

  • Stand Holders understand that will not be permitted to dismantle or abandon their stand space before 8:00pm. Outlet will ensure that all equipment’s and displays are dismantled and removed from the premises by 9pm on Sunday.

Setup

  • Stand Holders should understand that they must set up in time for this event in compliance with all current health and safety legislation, and should understand that if late for setup for this event, may be refused entry, and that no refunds may be possible in these circumstances.
  • Where available, Outlets have booked in a slot for unloading on Friday between 6pm and 8pm and for setting up on Saturday and Sunday 8.00am-10:00am. They should understand that may not be allowed access to the premises unless Outlets make the necessary booking

Electrical Equipment (if applicable)

  • All electrical equipment must be PAT tested.
  • Outlets have emailed their electrical requirements to (please include the name of each appliance and the voltage).
  • Outlets should agree not to overload the power points and to only use appliances that they have indicated to the organisers. Needs of higher power supply to be arranged earlier and extra fee applied.

Naked flames and gas bottles

  • Stand Holders should understand that gas bottles and naked flames are not permitted at this event in any circumstances.
  • Stand Holders should understand that they are solely responsible for their stall before, during and after the show and they should understand that the organisers cannot be held responsible for any damage or theft to their stall, stock or any other property that is on their stall.
  • Stand Holders should not leaving valuables (cash, electrical equipment etc.) on stall overnight.
  • Stand Holders should not leave in the stall unattended at any time whilst the site is open to the public during the hours of 10am – 8pm